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Front Office Administrator Job in Canada at AFL Telecommunications

Front Office Administrator

America Fujikura Front Office, or Front Office Administrator, is seeking an energetic and highly motivated ally. Our office is a collaborative, friendly and supportive work environment.

HERE’S THE IMPACT YOU’LL MAKE AND WHAT WE’LL ACCOMPLISH TOGETHER:

As a Front Office Administrator, you are tasked with the responsibility of providing the greatest levels of client service and satisfaction. As the primary interaction point for questions and complaints, you will be the first person many clients communicate with. You are always friendly and polite, and respond in a prompt and courteous manner to requests for help, enquiries, and queries from team members, visitors, and stakeholders, while maintaining complete confidentiality.

Each day, this unique opportunity will keep you busy with a variety of value-add activities.:

  • Manage the front desk and answer all general questions.
  • Create solutions to meet day-to-day needs.
  • Handle mail, interoffice mail, and courier packages to ensure they are delivered to the correct individuals and department.
  • Coordinate the transportation of office supplies, making sure they are stored in the warehouse and office while minimizing issues with the sourcing of merchandise and equipment.
  • The point of contact responsible for handling vendor services.
  • Arrange for repairs and maintenance of the office and building’s electronic equipment and furniture.
  • Develop and deliver token security card programs that provide security entry to specific AFL buildings.
  • Alongside supporting AFL’s Payroll team enter weekly timecards, I aim to support the Accounting team in accurate coding of invoices.
  • Support with vacation scheduling.
  • Manage the booking of business offices/hoteling rooms and maintaining their cleanliness to arrange one-on-one meetings, conferences, and corporate training sessions.
  • Assist with completing paperwork regarding field work.
  • Support event management.
  • Provide administrative support to travelers with travel management and related tasks as needed.
  • Assist the Environment, Health and Safety (EHS) team with project administration tasks.:
  • Production of Health and Safety Manuals, and maintenance of first aid and safety kits, and Safety Data Sheet book: Production of Health and Safety Manuals. Maintenance of first aid and safety supplies and Survival Data Sheet book.
  • Writing documents, printing them, binding, and mailing them out to every office across the area.
  • For the Health and Safety meetings, reports can be created.
  • Conducting monthly maintenance inspections followed by a report of the findings.
  • Composing profiles for emergencies or non-emergency situations.
  • Track and monitor the daily visitor signature release form.
  • Track and monitor personal protective equipment supplies that are specific.

QUALIFICATIONS

  • 1+ years’ experience in the coordination of office services
  • High levels of proficiency in English and written and oral communication, as well as interpersonal skills.
  • Demonstrated customer service skills
  • Strong organizational, prioritization and multitasking skills
  • Intermediate proficiency in using MS Office programs including Word, Excel, Outlook, and PowerPoint.

Work Location, Condition, and Work Hours:

  • Normal office environment
  • Minimal travel may be required
  • Nonstop Monday to Friday from 7:30am to 4:00pm. Weekends are sometimes eligible for ongoing opening hours.

Who is AFL?

America Fujikura Ltd. (often abbreviated to AFL) is a leading technology company in the field of telecommunications. Its focus is on network technology, quality, safety, and customer service. AFL manufactures, engineers and installs fiber optic products in addition to telepresence devices and communications equipment that four-play service providers need to install to best serve their clients.

At AFL, we invite and appreciate the firm application of diverse talents and participation. As a multinational company, we believe that the appreciation of, respect for, and inclusion of diverse ideas and perspectives are integral to executing our mission.

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Written by life4islam

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